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Acres Companies

Assistant Property Manager

Property Management – Salt Lake City, Utah
Department Property Management
Employment Type Full-time
Minimum Experience Mid-level

Assistant Property Manager

Purpose of Position:

Assist Property Manager for a portfolio of commercial properties which includes coordination with tenants and vendors, assisting with financial analysis (budgets and operating expense reconciliations).

Measures of Performance:

  • Client and Tenant Retention/Satisfaction
  • All managed properties operate within Owner and property budget guidelines
  • Management performance based on Standard Operating Procedures

Key Responsibilities:

Management

  • Ensure on site building engineers perform routine preventative maintenance programs on all building mechanical systems as well as common areas, tenant spaces, and grounds
  • Solicit bids for maintenance contractors and construction projects, and participate in the contractor selection process and oversee their services.
  • Work with Real Estate Services Administrator to ensure all tenant and contractor Insurance Certificates are kept current in the property management files
  • Work with Real Estate Services Administrator to ensure all Service Contracts are current and in the property management files
  • Work closely with Property Manager and Owner to assist in high property tenant retention
  • Work with Real Estate Services Administrator on our tenant relations program
  • Oversees the collection of tenant rents in compliance with tenant leases
  • Work closely with Property Manager and client to insure the owner’s objectives are met
  • Assist in the direction, coordination, motivation and evaluate work performance of building employees and contracted workers

Financial Analyses

  • Assist with the preparation of monthly and quarterly Owner reports
  • Assists with preparation of the annual budget and mid-year reforecasts
  • Assist with the preparation of the annual operating expense reconciliation
  • Prepare and distribute all documentation with respect to rent adjustments, escalations, and direct tenant expenses
  • Ensure property adherence to lease agreements and record keeping/billing by accounting

Qualifications/Experience Required:

  • Minimum of Bachelors degree in Business Related field and a minimum of one to two years of related experience and/or training
  • Holds Utah Real Estate License
  • Advanced MS Office skills
  • Knowledge of financial and accounting principles and the ability to apply them accurately
  • Knowledge of property management and real estate principles, procedures, and standards
  • Ability to analyze and interpret the needs of tenants, contractors and employees and offer appropriate solutions
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.   Requires intermediate analytical and quantitative skills.
  • Ability to comprehend, analyze and interpret contracts
  • Ability to diplomatically respond to sensitive issues
  • Strong oral and written communication skills, including the ability to make effective presentations on general topics
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  • Location
    Salt Lake City, Utah
  • Department
    Property Management
  • Employment Type
    Full-time
  • Minimum Experience
    Mid-level
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